Vacancy Announcement
BALFIN Group is one of the leading investment groups in the Western Balkans region, embodying international standards with local expertise. Founded in 1993 in Vienna by Samir Mane, today, the Group has a presence in 11 countries, Austria, Albania, Kosovo, Bosnia and Herzegovina, North Macedonia, Montenegro, Switzerland, Croatia, the Netherlands, USA, and Canada. BALFIN, a diversified group active in real estate, wholesale and retail, banking, asset management, tourism, education, and logistics, employs approximately 5,000 people. Total Group’s Assets (including financial institution) is € 2.2 billion, as of 2023 data.
Job Position: Assistant Project Manager
Department: Corporate Projects
Location: Tirana
Main Responsibilities
- Assist the Project Manager in daily administrative tasks, including document preparation, note-taking, and meeting organization.
- Coordinate communication among project team members and stakeholders, ensuring that information is accurately and timely disseminated.
- Assist in preparing project reports, including status reports, progress reports, and financial reports.
- Track project progress and update the project management plan and relevant software to reflect changes and advancements.
- Ensure all project documents are organized, up-to-date, and accessible to the project team.
- Assist in identifying, assessing, and managing project risks, including maintaining the risk register and monitoring mitigation strategies.
- Organize project team meetings, prepare meeting agendas, and maintain meeting minutes.
- Assist in planning and allocating project resources, including personnel, materials, and equipment.
- Assist in procurement processes, including preparing tender documents and tracking contracts.
- Sustainability Implementation Assistance: Support the implementation of sustainability initiatives and practices throughout the project. Ensure that sustainability goals are integrated into project planning and execution. Monitor and report on sustainability metrics and progress.
Competencies and Requirements
- Bachelor’s degree or relevant certificates in project management, Engineering, Business Administration, or a related field.
- Proven previous experience in project management or a similar role.
- Excellent written and verbal communication skills.
- Excellent organizational and time management skills.
- Ability to analyze data and prepare accurate and detailed reports.
- Knowledge on a project management software (e.g., MS Project, Primavera) is preferred
- Excellent knowledge of software packages (e.g., MS Office).
- Ability to work effectively in a team and build strong relationships with team members and stakeholders.
- High level of attention to detail to ensure accuracy and completeness in all tasks.
- Very good problem-solving skills to address issues and find effective solutions.
- Ability to adapt to changing project requirements and priorities.
- Proactive approach to identifying and addressing project needs and challenges.
- Ability to manage multiple tasks and deadlines simultaneously.
- Maintain a high level of professionalism in all interactions and communications.
- Understanding of sustainability principles and practices, and the ability to integrate these into project management processes.
Work conditions: BALFIN Group offers an attractive benefit package, including fair remuneration based on merit and performance evaluation.
Application Procedure: To apply for this position, please submit a CV in this LINK by 19th September 2024.
* All applications will be treated with strict confidentiality according to the law No. 9887 set by the Albanian Parliament for the “Protection of Personal Data”. Only the selected candidates will be notified.
