Executive Assistant
Company: Kid Zone
Location: Tirana, Albania
Deadline: 18 Aug 2022

VACANCY

Kid Zone, part of BALFIN Group, is the official franchise operator of Jumbo since 2011, leading the sector with 21 stores. Jumbo is a household brand for all demographics because of its quality, reasonable prices, and wide range of over 30.000 products ranging from toys, stationery, imported baby care items, to seasonal products, decoration, etc.

 

Balkan Finance Investment Group, BALFIN Group, is one of the most significant and successful investment groups in the Western Balkans region. Geographically, BALFIN Group is present in Austria, Albania, Kosovo, Bosnia and Herzegovina, North Macedonia, Montenegro and the Netherlands, employing approximately 6,000 people. The activities of the BALFIN Group comprise the development and management of real estate, retail, mining industry, banking, tourism, energy, logistics, etc. BALFIN Group is growing steadily, having a positive impact on the communities through economic development, employment opportunities, innovation and social investment.

 

Job position: Executive Assistant

Department: Administration

Location: Tirana

 

Position Summary: The Executive Assistant serves as the main point of contact in all matters relating to the Office of the Executive Director. The Executive Assistant also organizes and coordinates executive meetings and relations with third parties.

 

 Duties and responsibilities:

  • Provides administrative support to the CEO including calendaring, event scheduling, coordinating telephone needs and coordinating travel arrangements, preparing correspondence, meeting agendas and minutes;
  • Organizes the daily agenda of the CEO and organizes in advance all the necessary documents;
  • Serves as an initial point of contact and responds to a variety of customer inquiries and requests for information in a timely and professional manner;
  • Participates in the meeting and keeps the minutes of the meetings (reserves the meeting room, notifies the participants, keeps notes of the issues being discussed, keeps notes of the deadlines set, collects presentations in ppt);
  • Researches, gathers, analyzes, and prepares data for a wide variety of reporting;
  • Translates various documents from Albanian to English and vice versus
  • Organizes trips inside and outside the country (ticket, hotel reservation);
  • Maintains professional communication through telephone and e-mail;
  • Maintains confidential information about the CEO and other team members;
  • Realizes various orders according to the needs of the office for stationery, coffee, water, etc;
  • Performs other duties as assigned;

 

 REQUIREMENTS:

  • University Diploma;
  • At least one year of previous work experience in this position;
  • Languages: Excellent verbal and written communication skills in English, it is preferable to have knowledge of the Greek language as well;
  • Competent computer skills including MS Office or equivalent;
  • Internet skills including use of e-mails, group messaging, and data collection;
  • Numeracy and literacy skills;

 

Application Procedure:

To apply for this position, please submit all documents as requested below before: 18.08.2022 to hr@jumbo.al  through one of the email address.

* All applications will be treated with strict confidentiality according to the law No. 9887 set by the Albanian Parliament for the “Protection of Personal Data”.