Job Announcement

Neptun is a leading retailer in the consumer electronics and home appliances sector, part of BALFIN Group. Since its establishment in 1993, Neptun has built solid partnerships with renowned global tech brands, offering consumers a wide range of over 7,500 products as an authorized reseller. In addition to a network of 31 physical stores, the company is a pioneer of e-commerce in Albania. Neptun is also present in North Macedonia (since 1998) and Kosovo (since 2007).

BALFIN Group is one of the leading investment groups in the Western Balkans region, embodying international standards with local expertise. Founded in 1993 in Vienna by Samir Mane, today, the Group has a presence in 11 countries, Austria, Albania, Kosovo, Bosnia and Herzegovina, North Macedonia, Montenegro, Switzerland, Croatia, the Netherlands, USA, and Canada. BALFIN, a diversified group active in real estate, wholesale and retail, banking, asset management, tourism, education, and logistics, employs over 5,000 people. Total Group’s Assets (including financial institution) is € 2.2 billion, as of 2023 data.

Job position: Sales and Receivables Specialist

Department: Finance Department

Location: Tirane

Supervision of sales process and control of the data registered in the system by the employee in the Neptun stores, in order to optimize the sales procedures and the administration of tax documentation in compliance with fiscal legislation. Registration and billing of sales, registration and control of Wholesale clients’ balances in NAV system, as well as the reconciliation of balances with Franchise Customers.

Duties and Responsibilities:

• Control of the posting of sales invoices from Neptun Shops to be in accordance with the procedures established and approved in advance as well as in accordance with legal and fiscal rules.
• Controls on a daily basis, the entire sales process from POS in stores
• Control of monthly sales documentation by Neptun shops and control of sales book closures.
• Assists in the implementation of controls and procedures related to sales procedures as well as POS procedures.
• Is responsible for storing and archiving all documentation related to sales (invoices, supporting documents, etc.).
• Preparation of reports and periodic control of mobile operators’ sales in Neptun Shops.
• Is responsible for controlling the Sales Book in NAV-Portal and its revision within the deadline for reconciliation issues.
• Checks and analyzes sales on a monthly basis and notifies the Accounting Manager for any details or irregularities.
• Provides continuous support to operational staff in stores in order to increase capacity and knowledge on sales and POS procedures.
• Instructs and trains store staff on procedures related to sales records and POS transactions.
• Assists the Accounting Manager in the implementation of controls and procedures related to the sale and assists in the preparation of instructions for the operational staff in the Stores.
• Accurately issues sales invoices to wholesale clients, Franchise and other clients based on contracts in NAV.
• Controls the balances of Wholesale clients and makes the respective reconciliations on a 2-month basis, and for Franchise the reconciliations are performed on a monthly basis.
• Checks the balances of Wholesale clients and Franchise and reports to Wholesale Department the outstanding liabilities according to the respective agreements.
• Reports the balances of Wholesale to Finance Department.
• Controls account 582 for cash receipts of Wholesale clients on a daily basis and reports the problems to the Director of Wholesale and Finance Department.
• Actively participates in any project related to changes and improvements to POS, as well as other changes related to sales techniques applied by the Company.
• Prepares any other report required by Accounting Manager and Director of Finance.
• Creates new clients in NAV according to the requirements of the retail and wholesale networks and updates clients’ limits according to the procedure in force.
• Responsible for the management and control of sales with coupons, authorizations with various companies, and related bookings of coupon usage by end customers in Neptun stores.
• Responsible for the control and coordination of sales of installation services with Elektro-Servis in stores.

Qualifications:

• High level of responsibility.
• Effective management of time.
• Accuracy / correctly.
• Good communication skills.
• Self-motivation.
• Good skills to adapt to changes.
• Orientation towards maximizing performance.
• Degree in Finance / Accounting.
• Minimum 3 years’ experience in accounting and finance.
• Good knowledge   of   accounting   and   sales   practices particularly fiscal.
• Good analytical skills.
• Good knowledge of English language.
• Good knowledge of MS Office package.
• Good knowledge of NAV.

Work conditions: Neptun offers an attractive benefit package, including a fair remuneration based on merit and performance evaluation.

Application Procedure: To apply for this position, please submit your CV before 18/10/2024 to the email address hr@neptun.al 

*All applications will be treated with strict confidentiality according to the law No. 9887 set by the Albanian Parliament for the “Protection of Personal Data”.